privacy policy

Privacy Policy (UK GDPR Compliant)

Last updated: [Insert date]

This Privacy Policy explains how Union Talent Ltd (“we”, “us”, “our”) collects, uses, and protects your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and any other applicable UK data-protection laws.

We are committed to safeguarding your privacy. Please read this policy carefully to understand how we handle your personal information.

1. Who We Are

Data Controller:
Union Talent Ltd / 16180269

Suite 501 The Nexus Building,
Broadway,
Letchworth Garden City,
Herts,
United Kingdom,
SG6 9BL

Email: info@union-talent.com

We determine the purposes for which your personal data is processed.

2. What Personal Data We Collect

Depending on how you interact with us, we may collect and process the following categories of data:

2.1 Website Visitors

  • Name

  • Email address

  • Telephone number

  • Contact form messages

  • Cookies and usage data (IP address, browser type, pages visited – via analytics tools)

2.2 Job Applicants (via Recruiterflow)

When you apply for a role through our website or via Recruiterflow job postings, we may collect:

  • Name

  • Email address

  • Telephone number

  • CV, cover letter & employment history

  • Portfolio or work samples

  • Social media or LinkedIn profile data

  • Any additional details you provide during the hiring process

2.3 Clients & Business Contacts

  • Name

  • Job title and organisation

  • Email, address, phone number

  • Payment information (processed via third-party providers)

3. How We Collect Your Data

We collect data through:

  • Forms on our website

  • Email enquiries

  • Telephone or written communication

  • Job applications submitted via Recruiterflow

  • Cookies and website analytics

  • Social media interactions

4. How We Use Your Personal Data

We process personal data for the following purposes:

4.1 Providing Services

  • Responding to enquiries

  • Managing bookings, partnerships or client relationships

  • Sending requested information

4.2 Recruitment Purposes

We use Recruiterflow, our Applicant Tracking System (ATS), to manage job applications.

Your data may be used to:

  • Receive and review your application

  • Contact you regarding roles

  • Assess suitability and qualifications

  • Move you through our recruitment stages

  • Keep a record of candidates for future opportunities (with consent)

4.3 Marketing

With your consent, we may contact you with:

  • News

  • Updates

  • Marketing information

  • Job alerts

You can unsubscribe at any time.

4.4 Legal and Business Obligations

  • Compliance with legal requirements

  • Fraud prevention

  • Contract fulfilment

5. Our Legal Bases for Processing (UK GDPR)

We rely on one or more of the following lawful bases:

  • Consent (e.g., marketing, optional talent pool)

  • Contractual necessity (processing your application or client work)

  • Legitimate interests (improving our website, managing recruitment pipelines)

  • Legal obligation (HMRC or regulatory requirements)

6. How We Use Recruiterflow

Recruiterflow acts as a Data Processor on our behalf.

We use Recruiterflow to:

  • Collect job applications

  • Store candidate CVs and contact details

  • Organise interviews and recruitment workflows

  • Communicate with candidates

  • Maintain a hiring pipeline

Recruiterflow may store data on secure servers located outside the UK. Where this occurs, Recruiterflow provides adequate safeguards in accordance with UK GDPR (for example, using approved International Data Transfer Agreements).

You can view Recruiterflow’s Privacy Policy here: https://recruiterflow.com/privacy-policy

7. Sharing Your Personal Data

We do not sell your personal data.

We may share your information with trusted third parties when necessary, including:

  • Recruiterflow (ATS provider)

  • Email hosting provider

  • Cloud storage provider

  • Payment processors

  • Professional advisers (e.g., accountants, lawyers)

  • Analytics or website-performance tools

All processors are contractually bound to comply with UK GDPR.

8. International Data Transfers

If your data is transferred outside the UK, we ensure appropriate safeguards via:

  • Adequacy regulations

  • Standard Contractual Clauses (SCCs)

  • UK International Data Transfer Addendum (IDTA)

9. Data Retention

We keep personal data only for as long as necessary for the purposes collected.

Examples:

  • Job applicants: normally retained for 12 months unless you consent to longer

  • Client records: up to 7 years for legal/accounting requirements

  • Marketing: until you opt-out

  • Website analytics: retention periods set by our analytics provider

10. Your Rights Under UK GDPR

You have the right to:

  • Access your data

  • Rectify inaccurate data

  • Erase your data (“right to be forgotten”)

  • Restrict processing

  • Object to processing

  • Data portability

  • Withdraw consent at any time

  • Lodge a complaint with the ICO (Information Commissioner’s Office)

To exercise any rights, email [your contact email].

11. Cookies & Tracking Technologies

We use cookies to improve performance, analyse behaviour and deliver a smooth user experience.
You can manage cookie settings via your browser.

12. Security

We implement technical and organisational measures to keep your data safe, including:

  • Encrypted storage

  • Access controls

  • Regular audits

  • Secure processors (including Recruiterflow)

13. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data-protection rights, please contact:

Union Talent Ltd

Suite 501 The Nexus Building,
Broadway,
Letchworth Garden City,
Herts,
United Kingdom,
SG6 9BL

Email: info@union-talent.com